Project Closeout Package Preparation
Assemble a complete closeout binder so the project actually closes.
Closeout can drag on for months because warranties, O&M manuals, as-builts, and lien waivers are scattered across subcontractors and vendors, and nobody has clear ownership of pulling all of it together before final payment can release.
We build the closeout package against your contract's actual requirements: collecting warranties and O&M manuals, compiling as-built drawings, tracking down punch list sign-offs and lien waivers, and organizing everything into the binder or digital package your client or owner expects — flagging directly, and following up, on anything still missing.
What we do
- Confirm your contract's closeout requirements and required documents
- Collect warranties and O&M manuals from subcontractors and vendors
- Compile as-built drawings and mark-ups into a final set
- Track down punch list sign-offs and final inspection documents
- Collect lien waivers and final payment documentation
- Organize everything into the binder or digital format required
- Flag any missing items and follow up directly with the responsible party
What you receive
- A complete closeout package (binder or digital, per contract requirements)
- An outstanding-items tracker for anything still missing at handoff
- A follow-up log of who was contacted for missing items
- A final document index
Typical turnaround
Closeout packages typically take 2 to 4 weeks depending on how many subcontractors and vendors need to be tracked down.
Have a task holding up your project?
Send it to Trailhead. Tell us what you need done and we'll come back with a scope, timeline and price.